Table of Contents
What are the functions of an archive?
As institutions, archives tend to adhere to several core principles: acquisition, appraisal, arrangement & description, preservation, and access. These core archival functions are, in and of themselves, the subject of much study by archivists and archival scholars (see Archivaria; American Archivist).
What are the four basic principles of preservation in archives?
They include taking control, improving storage and supporting safe access. Archivists apply the 2 principles of ‘provenance’ and original order’ when managing their collections. These principles should be the foundations for all the activities you carry out on your archives.
What are the types of archiving?
Types of archives
- College and university archives: typically preserve materials related to the university or college.
- Corporate archives: manage and preserve records of that business.
- Government or national archives: may collect materials related to all levels of government.
What are the characteristics of archives?
Archives have several characteristics:
- They are only retained if they are considered to be of long-term historical value.
- They are not created consciously as a historical record.
- Documents do not have to be ‘old’ to be an archive, just no longer required for the use for which they were created.
What are the functions performed by archives in India?
The main function of National Archives of India and State Government’s Archives are to collect, preserve and organize Government’s records and other materials of historical importance.
What are the functions of archival advisory board?
The Board shall perform the following functions, namely:-(a)advise the Central Government and Union territory Administrations on matters concerning the administration, management, conservation and use of public records; (b)lay down guidelines for training of Archivists; (c)give directions for acquisition of records …
How do you maintain archive?
Here are the top tips for archiving your paper documents.
- Purge Unnecessary Files First. Archiving your paper documents is faster and easier when you begin with a file purge.
- Verify Record Retention Timeframes.
- Allocate Appropriate Storage Space.
- Ensure Fast & Accurate Retrieval.
- Digitise Your Active Files.
What is an institutional archive?
(also in-house archives), n. A repository that holds records created or received by its parent institution.
What are the three good features of records?
Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.
What are the functions performed by Archives in India?
What are the four main areas of functional activities?
The main functional activities can be grouped under the four main functional areas – marketing, operations, human resources and finance.
Which is an example of a functional area of a business?
Functional areas in a business vary according to the nature of the market and the size of the business. For example, manufacturing companies like Nike and Apple have significant Research and Development (R&D) departments in order to stay in the lead in their respective business segments.
What are the functions of an archival building?
—design and maintain the archival building or area to provide security and access; —provide adequate shelving, alkaline-buffered containers, and control of humidity and temperature; —ensure conservation treatment of damaged or fragile materials; —reproduce records for display or to extend their life.
What are the functions of the National Archives?
Archives may: —accept other records in imminent danger of loss or destruction pending a decision on their ultimate accession or disposal; —house vital records and microfilm or digital, duplicate, security copies of records. Through acquisition, archives obtain those records which meet the appraisal criteria.